Treasurer's Settlement Sheet

Secs. 74.25 and 74.30, Wis. Stats.

What is the Treasurer's Settlement Sheet?

The Wisconsin Department of Revenue (DOR) provides the Treasurer's Settlement Sheet (Form PC-501) for counties to report the February settlements. DOR uses the completed form to verify tax collections compared to the taxes levied in the municipal records. DOR also uses the form to identify and resolve discrepancies. The Treasurer's Settlement Sheet should reconcile with the Statement of Taxes (SOT).

Am I required to file a Treasurer's Settlement Sheet?
- February settlements - Yes. Under state law (sec. 74.25, Wis. Stats.), counties must submit a Treasurer's Settlement Sheet for municipalities with February settlements to DOR by March 15.
- August settlements - under state law (sec. 74.30, Wis. Stats.), if you have an August settlement, submitting a Treasurer's Settlement Sheet is optional

What is the deadline for filing the Treasurer's Settlement Sheet?
- March 15 - if your municipality has a February Settlement, DOR must receive the completed form by March 15
- Note: Also provide a copy to the municipal clerk and treasurer, and the county treasurer

How do I submit the Treasurer's Settlement Sheet?

You must electronically file (e-file) the Treasurer's Settlement Sheet with DOR. There are two methods available to e-file this form:
1. File transfer - you may use this method if your county has an approved file format
  - Visit the Government E-Services File Transfer page
  - Select "Ready to Transfer" under "Treasurer's Settlement Sheet File Transmission"
  - Submit your file
  - Save your receipt number
  - If there is a problem with your file, we will contact you
2. E-file form - you may e-file this form. Many fields automatically calculate and/or pre-fill based on values reported to DOR on other forms (ex: SOT, Apportionments)
  - Visit the Government E-Services Online Filing page
  - Select the "Treasurer's Settlement Sheet" (PC-501)
  - Enter the required information and submit to DOR
  - Print and/or save a copy for your records, including your confirmation number

Do I need a PIN number or password to use the File Transfer method?

No. You are not required to use a PIN number or password, or pre-register.

Do I need a PIN number or password to use the E-file form?

This form is located in My DOR Government Account. You must be authorized to file. For more information, review our Online Filing Help – Using My DOR Government Account.

Will my data be encrypted or otherwise protected when it's transmitted over the Internet?

Yes. Your data is protected during transmission. The file posts through HTTPS (Hypertext Transfer Protocol over SSL) to a web server and the data is protected with SSL (Secure Sockets Layer) 128-bit encryption. This encrypted protocol is the same standard used for Internet financial transactions.

Will I receive a confirmation receipt after I submit the Treasurer's Settlement Sheet?

File transfer method
- Successful transfer - Yes. If the file transferred successfully, you will receive a notification ("OK Transfer Complete") that DOR accepted the file. If there are errors or we cannot process the file, we will contact you.
- Unsuccessful transfer - if your file did not transfer, you will receive a notification stating that errors exist and must be corrected before submitting
E-file form - after submitting a complete and error-free form, you will see a date stamp and confirmation number. Save and/or print the form for your records.

What information do I need to file the Treasurer's Settlement Sheet?

You need a complete tax roll, where:
- All collections and state tax credits have been applied
- First dollar and lottery and gaming credits have been posted
- All unpaid taxes were extended
- Tax roll is balanced and reconciled to the Certificate of Correctness and SOT
For more detailed information, review "Instructions - Tax District Treasurer's Settlement Sheet."

What if the Treasurer's Settlement Sheet and the Statement of Taxes (SOT) do not reconcile?

The Treasurer's Settlement Sheet and the SOT should reconcile. If they do not, you must:
- Notify the municipality
- Provide DOR with a detailed explanation why the Treasurer's Settlement Sheet does not reflect what is reported on the SOT
- If the discrepancy is due to incorrect information on the SOT, amend the SOT to correct any identified errors

How often do Managed Forest (MFL) rates change and how are we notified?

Rates can change every five years. The last rate update occurred in 2023; prior rates change in 2018. The next rate update will be 2028. DOR updates the form and instructions, emails municipalities with the new rates, and discusses the changes in training opportunities.

Can I amend the Treasurer's Settlement Sheet?

Yes. You may amend the Treasurer's Settlement by using either the file transfer or e-file method. If a municipality has a duplicate file transfer, DOR recognizes it as amended.
Note: When using the e-file form, the report type will show "Amended," complete all required information and submit. Print and/or save the amended copy for your records.

State of Wisconsin