Form W-2, W-2G, WT-7, 1099-MISC and 1099-R File Transfer

  1. Do I mail the Form WT-7, or can I send it electronically?

  2. Do I need a personal identification number (PIN) or password to transfer my W-2 file?

  3. Is data transmitted over the Internet encrypted or otherwise protected?

  4. Will I receive a confirmation receipt after I upload a W-2 and 1099 report file?

  5. If I am filing Forms 1099 electronically with the Internal Revenue Service (IRS), do I also file need to file a copy of these forms with the state of Wisconsin?

  6. Is there a way to enter or key individual 1099-MISCs or 1099-Rs through your website?

  7. Is there a way to enter or key individual W-2s through your website?


  1. Do I mail the Form WT-7, or can I send it electronically?

    You must file Form WT-7 electronically. There are three electronic filing options:

    If you have been given an electronic filing waiver, you may use Form WT-7.

  2. Do I need a personal identification number (PIN) or password to transfer my W-2 file?

    You do not need a PIN or password to file W-2s at www.revenue.wi.gov/Pages/OnlineServices/w-2.aspx.

  3. Is data transmitted over the Internet encrypted or otherwise protected?

    Yes. The file is posted by HTTPS to a web server and the data is protected with SSL 128bit encryption. This standard is also used for Internet financial transactions.

  4. Will I receive a confirmation receipt after I upload a W-2 and 1099 report file?
    • You will see confirmation the file transferred successfully ("OK Transfer Complete") along with a confirmation number and time stamp showing when we received the file.
      • Print a copy of this screen for your records.
    • There is no email confirmation.
    • If we have problems with your file for which you received a confirmation number, we will contact you.

  5. If I am filing Forms 1099 electronically with the Internal Revenue Service (IRS), do I also need to file a copy of these forms with the state of Wisconsin?

    Payers must file certain types of 1099s with the Wisconsin Department of Revenue unless the payer participates in the Combined Federal/State Filing (CF/SF) program. However, if you participate in the CF/SF program, you must submit 1099s with Wisconsin withholding directly to the Wisconsin Department of Revenue by January 31.

    See Publication 117, Guide to Wisconsin Wage Statements and Information Returns, for specific reporting information.

    To request approval to participate in the CF/FS program, contact the IRS as recommended in IRS Publication 1220.

  6. Is there a way to enter or key individual 1099-MISCs and 1099-Rs through your website?

    If you have an active Wisconsin withholding tax account, you may key and file your 1099-MISCs and 1099-Rs in My Tax Account as you file the annual reconciliation.

  7. Is there a way to enter or key individual W-2s through your website?
    • You may key W-2s in My Tax Account as you file the annual reconciliation.
    • We also accept the W-2 PDF files created on the Social Security Administration (SSA) website. If you are a small business, you may key and file your W-2s at the SSA website and submit the PDF file to us through our website. To file W-2s using this method:
      • Go to the SSA website at ssa.gov/employer/.

      • Go to the "Business Services Online" box and select link.

      • Choose "Register" or "Complete a Phone Registration."

      • Create your user ID and password.

      • Complete W-2s on the SSA website using the tutorials and instructions.

      • Save the Portable Document Format (PDF) file on your PC.

      • Go to our W-2 Online filing page and follow the instructions for transmitting a PDF file.

      • Click "Ready to transfer SSA PDF", select "W2 PDF" in the drop down box, browse and locate the file on your PC and click "Transfer."

Note: We only accept PDF generated W-2 files created at the SSA website. We will not accept any other type of PDF generated W-2 file.

FOR MORE INFORMATION PLEASE CONTACT:

WISCONSIN DEPARTMENT OF REVENUE
Customer Service Bureau
PO Box 8949
Madison, WI 53708-8949
Telephone: (608) 266-2776
Email additional questions to DORW2DataQuestions@wisconsin.gov

November 14, 2017