Form W-2, W-2G, WT-7, 1099-MISC and 1099-R File Transfer

  1. Do I mail the Form WT-7, or can I send it electronically?

  2. Do I need a personal identification number (PIN) or password to transfer my W-2 file?

  3. Is data transmitted over the Internet encrypted or otherwise protected?

  4. Will I receive a confirmation receipt after I upload a W-2 and 1099 report file?

  5. If I am filing Forms 1099 electronically with the Internal Revenue Service (IRS), do I also file need to file a copy of these forms with the state of Wisconsin?

  6. Is there a way to enter or key individual W-2, 1099-MISC, and 1099-R information through My Tax Account?

  7. Is there a way to enter or key individual W-2s through your website?


  1. Do I mail the Form WT-7, or can I send it electronically?

    You must file Form WT-7 electronically. There are three electronic filing options:

    If you have been given an electronic filing waiver, you may use Form WT-7.

  2. Do I need a personal identification number (PIN) or password to transfer my W-2 file?

    You do not need a PIN or password to file W-2s at www.revenue.wi.gov/Pages/OnlineServices/w-2.aspx.

  3. Is data transmitted over the Internet encrypted or otherwise protected?

    Yes. The file is posted by HTTPS to a web server and the data is protected with SSL 128bit encryption. This standard is also used for Internet financial transactions.

  4. Will I receive a confirmation receipt after I upload a W-2 and 1099 report file?
  5. If I am filing Forms 1099 electronically with the Internal Revenue Service (IRS), do I also need to file a copy of these forms with the state of Wisconsin?

    Payers must file certain types of 1099s with the Wisconsin Department of Revenue unless the payer participates in the Combined Federal/State Filing (CF/SF) program. However, if you participate in the CF/SF program, you must submit 1099s with Wisconsin withholding directly to the Wisconsin Department of Revenue by January 31.

    See Publication 117, Guide to Wisconsin Wage Statements and Information Returns, for specific reporting information.

    To request approval to participate in the CF/FS program, contact the IRS as recommended in IRS Publication 1220.

  6. Is there a way to enter or key individual W-2, 1099-MISC, and 1099-R information through My Tax Account?

    The Department of Revenue has a My Tax Account (MTA) application that allows businesses two options to key in and submit W-2 and 1099 information.

  7. Is there a way to enter or key individual W-2s through your website?

    Even if you do not have an active Wisconsin withholding tax account, you may file W-2s, 1099-MISCs and 1099-Rs through My Tax Account. Entry requires a My Tax Account username and password. You must register for a Wisconsin withholding tax account if you are required, or agree, to withhold Wisconsin income tax from payments you make to others.

Note: We only accept PDF generated W-2 files created at the SSA website. We will not accept any other type of PDF generated W-2 file.

FOR MORE INFORMATION PLEASE CONTACT:

WISCONSIN DEPARTMENT OF REVENUE
Customer Service Bureau
PO Box 8949
Madison, WI 53708-8949
Telephone: (608) 266-2776
Email additional questions to DORW2DataQuestions@wisconsin.gov

January 22, 2019