​​​​​​​​​(File by Phone)

TeleFile allows Wisconsin employers to file and pay their Withholding Tax Deposit Reports (Form WT-6) and Employer's Annual Reconciliation of Wisconsin Income Tax Withheld from Wages (Form WT-7) using a touch-tone phone. You can enter your tax information in about 10 minutes or less. TeleFile is available 24 hours a day and 7 days a week except on Sundays from 5:00 a.m.-9:00 a.m. when regular system maintenance occurs.

Before filing, read the latest Withholding Tax Update. These updates contain information that could affect the filing of your withholding tax reports or returns. To obtain email alerts of new Withholding Tax Updates and other important withholding tax information, sign up for the department's withholding tax Withholding Tax E-News.

Know before you file:

• Withholding tax deposits (Form WT-6) There is no worksheet or voucher for form WT-6. Use your 15-digit Wisconsin withholding tax number, the period covered by your deposit and the amount of tax withheld for the period.
  


• Employer's Annual Reconciliation of Wisconsin Income Tax Withheld from Wages (Form WT-7) Complete the Telefile Worksheet and Payment Voucher in the application below:

Completing Withhol​ding Tax TeleFile ​worksheet and payment voucher

1. Complete the TeleFile worksheet below​​
   
2. Select the Get voucher button
3. Print and complete the form
   
4. Use your completed worksheet during the TeleFile call to enter withholdig​​ tax information when prompted

WT-7 Worksheet and Payment Voucher

Steps on filing and pa​ying​ Withholding​ Tax​ TeleFile:

1. Call TeleFile using a touch-tone phone:
   • (608) 261-5340 (Madison)
   • (414) 227-3895 (Milwaukee)
2. Enter total amounts including cents and press the # (pound) key. Do not enter decimal points. For negative numbers, press the * (star) key first.
3. Confirm your entries are correct when prompted
4. Change incorrect entries before going to the next line, otherwise you will need to hang up and start over
5. Write the calculated amounts in the shaded areas on the worksheet when prompted
6. Follow the instructions to pay, submit, and file
7. Write your confirmation number on the worksheet
8. Make your payment on time if tax is due

​Common Questions

1. Who qualifies for TeleFile?


2. How do I pay the tax due?


3. Can someone else TeleFile for me?


4. Do I need to send paper copies of the return when I TeleFile?


5. Do I need a receipt when I TeleFile?


6. What if I make a mistake when I am using TeleFile?


7. After I file my Form WT-7, where do I send my Forms W-2 and other wage statements?


8. Where do I send other information returns, such as Forms 1099 and 9b?

1. Who qualifies for TeleFile?

   All Wisconsin employers who report Wisconsin withholding tax.

2. How do I pay the tax due?
   
   
   • Direct Debit. TeleFile allows you to pay a balance due by direct withdrawal from your checking or savings account during the call. To use direct debit, be sure to have your bank's 9-digit routing number and bank account number available.
   
   
   • Credit Card
   
   
   • Paper check or money order. Write your 15-digit account number on the bottom left of the check or money order. Mail the payment without any other paperwork to:
     
     
     • Wisconsin Department of Revenue
       PO Box 8902
       Madison, WI 53708-8902
   
   
3. Can someone else TeleFile for me?

   If you are unable to use a touch-tone phone, you may have someone else assist you in the making the telephone call or have your tax preparer TeleFile your report or return.

4. Do I need to send paper copies of the return when I TeleFile?

   No. As long as you complete the call and receive a confirmation number at the end, TeleFile satisfies your filing requirements for a report or return. If you don't pay the balance due during the call, remember to mail a paper check or money order to the address in FAQ #2.

5. Do I need a receipt when I TeleFile?

   When you TeleFile, you will be given a confirmation number. This confirmation number is verification of filing electronically. Be sure to keep a record of this number.

   If you do not receive a confirmation number during your call, TeleFile has not sent your report or return. You must call again and file your report or return. If TeleFile does not allow you to file again, contact the department at (608) 266-2776.

6. What if I make a mistake when I am using TeleFile?

   If you realize the mistake before you receive your confirmation number, hang up, redial, and begin again.

   Form WT-7 - If you already received your confirmation number after filing Form WT-7, you must file a Form WT-7 paper return ​to amend your TeleFile return. Check the box on the top of page one to indicate the return is amended and follow the Form WT-7 instructions.

   Form WT-6 - If you already received your confirmation number after filing Form WT-6:

   • and underpaid the tax amount withheld for that period, you may file another withholding tax deposit for the same period for the difference between the previously filed amount and the amount that was actually due.
   
   
   • and overpaid the tax amount withheld for that period, you may request a refund by mail, email or phone per contact information below. There is no form, just clearly state reasons for error, period and amount. The amount may also be applied to future periods without penalty.
     
     
     Wisconsin Department of Revenue
     PO Box 8920
     Madison WI 53708-8920

     Contact the department at (608) 266-2776 or DORWithholdingTax@wisconsin.gov if you need assistance.

7. After I file my Form WT-7, where do I send my Forms W-2 and other wage statements?

   The department requires employers with 10 or more withholding statements to file them electronically. For more information on how to file your withholding statements electronically, see Publication 117, Guide to Wisconsin Wage Statements and Information Returns.

   If you have less than 10 withholding statements, we encourage you to file electronically. Otherwise, mail them to the following address:

   Wisconsin Department of Revenue
   PO Box 8920
   Madison WI 53708-8920
8. Where do I send other information returns, such as Forms 1099 and 9b?

   For the most current information, refer to Publication 117, Guide to Wisconsin Wage Statements and Information Returns.

October 27​, 2023