Register of Deeds Criteria for an Electronic Real Estate Transfer Return


Real Estate Transfer information is used by assessors, other municipal and county officials, and the Wisconsin Department of Revenue (DOR). Under state law (sec. 77.22(1), Wis. Stats.), "...submission of a completed real estate transfer return and collection by the register of the fee shall be prerequisites to acceptance of the conveyance for recording." A Register's refusal to record an instrument, which conveys an interest in real estate, is a matter of considerable consequence. Since all required eRETR fields must be complete before submitting a return, the Register of Deeds does not need to verify completion of all data fields.

The following guidelines assist in determining whether a particular Electronic Real Estate Transfer Return (eRETR) Receipt warrants rejection of a conveyance from recordation.

eRETR Receipt Review per sec. 77.22(1), Wis. Stats.

Immediate Rejection

If information on the receipt has been changed in any way (ex: crossing or whiting out items, inserting/adding information), reject the recording. Changing information on the receipt creates inconsistency with the information on the eRETR. Signatures or initials may be written on the receipt, as long as the data is not changed in any way.

No Attachments

All data (ex: complete legal description, all grantors, and all grantees) must be entered on eRETR.

Optional eRETR Receipt Review

If the following items occur, they are not "rejects." However, they may result in a DOR audit.

When ready to "Add recording information to an eRETR filing"