Register of Deeds Criteria for an Electronic Real Estate Transfer Return


Real Estate Transfer information is used by assessors, other municipal and county officials, and DOR. Sec. 77.22(1), Wis. Stats., states "...submission of a completed real estate transfer return and collection by the register of the fee shall be prerequisites to acceptance of the conveyance for recording." A Register's refusal to record an instrument, which conveys an interest in real estate, is a matter of considerable consequence. In general, all required fields of the eRETR are complete before a return can be "Submitted" eliminating the Register of Deeds to verify completion of all data fields.

The following guideline will assist in determining whether a particular Electronic Real Estate Transfer Return (eRETR) Receipt warrants rejection of a conveyance from recordation.

eRETR Receipt Review per sec. 77.22(1), Wis. Stats.:

Immediate Rejection:

If any information on the Receipt has been changed in any way, such as being crossed out or white out, with information inserted or added, REJECT the recording. Changing information on the RECEIPT creates an inconsistency with the information on the eRETR. It is acceptable to have signatures or initials written on the Receipt, so long as the data is not changed in any way.

No Attachments:

All data such as a complete legal description, all grantors, and all grantees must be entered on eRETR.

Optional eRETR Receipt Review:

The following items are not "rejects." However; they may result in an audit by DOR.

When ready to "Add recording information to an eRETR filing:"

February 13, 2012