I received a Notice of Employee Wage Attachment. Why did I get this notice?
Our records show that one of your employees owes a delinquent amount to the Department of Revenue (DOR). State law requires you to withhold money from your employee's wages and send the payment to us.
As the employer, what do I need to do?
Withhold the amount from the employee's wages until we notify you to stop or the balance showing in My Tax Account is at $0. Your first payment is due by the last day of the month following the month you received this letter. Subsequent payments are due at least once a month, but you may send payments more frequently. We will notify you when the balance is paid in full. Do NOT report wage attachment withholding on your Withholding Tax Deposit Report (Form WT-6).
How should I make these payments?
State law requires you to make payments electronically. You can do this by using
My Tax Account or by
ACH credit through your financial institution. Learn more about the benefits and features on our
My Tax Account Wage Attachment Resources page. You can also refer to the
My Tax Account Wage Attachment User Guide for Employers to register for My Tax Account, set up account access, and make wage attachment payments.
What if paying electronically causes a hardship?
You may request a waiver if making electronic payments creates undue hardship for your business. You can request a waiver using
Form W-700 available on our website.
Fax to:(608) 261-8978
Mail to: Wisconsin Department of Revenue
PO Box 8960
Madison, WI 53708-8960
After you request a waiver, begin sending your payments by check immediately. Make your check payable to the Wisconsin Department of Revenue. Include the employee's full name and the payment key from the Notice of Employee Wage Attachment. Mail your check to:
Wisconsin Department of Revenue
PO Box 8960
Madison, WI 53708-8960
Form W-118A and mail it with your check if you are withholding wages for multiple employees.
What do I do if my employee is on layoff, quits or is terminated?
If your employee is on layoff, the easiest way is to update their status using My Tax Account. You can also complete the employee status section from your notice and:
- Fax to: 608-261-5166
- Mail to: Wisconsin Department of Revenue PO Box 8960 Madison, WI 53708-8960
If your employee quits or is terminated, withhold their entire last paycheck and any other compensation due to the employee (e.g. vacation payout) up to the balance owed. You may check the balance using My Tax Account.
What happens if I don't withhold?
According to state law, you may be held responsible for the total amount owed by your employee if you don't withhold or if you don't send the amounts withheld.
How do I calculate the amount that should be withheld and paid to the department?
- Calculate your employee's gross pay. Gross pay includes wages, commissions, bonuses, advances, draws, and other compensation for services. Gross pay is earnings before any deductions. Deductions include state and federal withholding, social security, health benefits and direct deposits.
- If this is your employee's only garnishment multiply the percent listed on the wage attachment by the gross pay. This gives you the amount to withhold.
- If your employee has existing garnishments, subtract the amount of those garnishments from the gross pay to calculate the new gross pay.
- Multiply the percent listed on your notice by the new gross pay to calculate the amount to withhold.
Example: The employee has monthly gross pay of $1,000. We issue a wage attachment for 25% of gross earnings per pay period. The employee has an existing wage garnishment of $250. The amount to be paid to DOR is $187.50.
Gross pay $1,000
Subtract existing garnishment - $250
Equals new gross pay $750
Multiply by withholding amount x 25%
Equals payment to DOR $187.50
What if the employee doesn't have enough take home pay to satisfy the wage attachment order?
The employee's gross pay, no matter the amount, is subject to wage attachment. The department is exempt from minimum take home pay requirement. You only are allowed to withhold the percentage or dollar amount monthly that we indicate in a wage attachment order and what is shown in My Tax Account.
If you are using a third party payroll processor, they may need to remove blockers that prevent withholding below a minimum requirement.
If your employee has any concerns on the amount of wages being withheld, they should contact us directly at 608-266-7879 or
DORCompliance@wisconsin.gov to make payment arrangements.
Why does the amount in My Tax Account or on the Balance Update Letter differ from what our records show to be the outstanding balance?
The department adds interest to the outstanding balance on the first of each month. Also, the employee may incur additional debt. The department may add these amounts to the wage attachment. Finally, other types of employee payments can change the outstanding balance due. The balance shown in My Tax Account is the most up-to-date information available.
What if the employee already has one or more garnishments in place?
The department can issue an attachment order to withhold wages in addition to other garnishments being made, including other state agencies. You must process the department's wage attachment even if your employee is subject to another garnishment. The department's wage attachment would be calculated on the gross pay remaining after honoring previous garnishments.
What if the employee has a wage attachment in place, and another agency issues a garnishment?
The DOR wage attachment has priority over any subsequent garnishments, except for past due child support. You must continue withholding wages for the wage attachment. Contact the other agency for their guidelines when there is an existing wage attachment.
Our records show we withheld the amount due from the original Notice of Wage Attachment. Should I stop withholding?
No. You must continue to withhold until you receive a release letter from the department or until the balance showing in My Tax Account is at $0. That's one of the advantages of managing the wage attachments in My Tax Account. The balance can change from the total amount due stated on the original wage attachment notice. When the balance due falls below $300 the department will send you a Wage Attachment Update notice.
My employee said they contacted the department and made other payment arrangements. Should I stop withholding?
No. You must continue to withhold until you receive a release letter from the department. Until that time, the wage attachment remains in effect. My Tax Account also automatically makes these changes in their account for you to see.
Can we charge the employee to process the wage attachment payment?
Most employers do not charge their employees to process a wage attachment order. However, nothing prevents you from charging your employee a reasonable processing fee.
If I charge a processing fee, do I deduct the fee from the amount I withhold for the department?
No. Any fees charged to the employee are an extra deduction. You must submit the entire withholding amount to the department.
FOR MORE INFORMATION PLEASE CONTACT:
WISCONSIN DEPARTMENT OF REVENUE
PO Box 8960
Madison, WI 53708-8960
Phone: (608) 264-9956
Fax: (608) 261-8978
Email additional questions to