2017 Assessment and Tax Roll Electronic File Transmissions

CountyRolls schema is available for download – CountyRolls2016V2.2.zip

Schema Information


2017 Summary of Changes

  • No changes for 2017

Overview of 2016 Changes

  • Added:
    • Estimated fair market value (Act 20 requirement)
    • GIS components: X/Y coordinates (optional item)
    • Doc/Volume/Page fields fourth option (La Crosse County request)
    • Option for MFL ferrous mining
    • TypeTIDType enumerations
  • Removed:
    • Collection of work roll
    • Town, Range and Section for Personal Property Rolls
  • Allowed:
    • Punctuation: %, degree symbol, !, #, &, ( ), " "
    • Road name aliases
    • Four characters in the TIDCode element (ex: 001M)
    • Three decimal places in Acreages
    • Address unknown
  • Repeated:
    • Address elements
    • Zoning (optional item)
  • Expanded Fields:
    • Last name
    • First name
    • Combined name

Prepare the File

  • Name each file with its corresponding DOR Co-muni code – it will improve the file names and quickly identify which file belongs to a specific municipality
  • Upload one municipality at a time – this makes the file easier to locate when working together to troubleshoot issues

Transfer the Test Data

Send the file with file transfer protocol (FTP).
Steps:

  1. Select your County (Cnty asmt Rolls) from the drop-down list
  2. Select "Yes" for "Is this a test file?"
  3. Select your file with the browse option
  4. Transfer the file
  5. Notify Chris Roberts by email after you send the test file
  6. You will receive acknowledgement response after your individual file(s) is processed

Transfer the Data

Send the file with file transfer protocol (FTP)
Steps:

  1. Select your County (Cnty asmt Rolls) from the drop-down list
  2. Select "No" for "Is this a test file?"
  3. Select your file with the browse option
  4. Transfer the file

Acknowledgments

  • DOR sends acknowledgments by email
  • The acknowledge email, stating we accepted or rejected the file, will now contain the file name as it is stored in our system
  • When you contact DOR staff, include this file name (from our email response) to help expedite troubleshooting, especially when the file does not use the Co-muni number or if the number or file contains an error

DOR Review

  • Test files are processed individually
  • To help us respond to questions, DOR's acknowledgement email will now contain the file name as it is stored in our system

If you have questions, contact us at OTAS@wisconsin.gov or (608) 266-8139.