2012 Form WT-6 Specifications

OCR

All Forms WT-6 must be OCR encoded per ABA specifications. The scan line contains 27 characters including:

Depository bank drawer number for withholding tax (3)
Space (1)
Wisconsin tax account number (15)
Check digit (1) for WTN
Space (1)
Filing frequency (1)
- 1 = Semi Monthly 1-15 of month
- 2 = Semi Monthly 16 - EOM
- 3 = Monthly
- 4 = Quarterly
Period ending month (2)
Period ending year (2)
Check digit (1) for Filing Frequency Code and Period Covered

Other OCR Requirements

Use OCR “A” font.
Place the OCR print (scan line) ½ inch from the bottom of the coupon. The last character in the scan line must be ½ inch from the right hand edge of the coupon.
Use the scan line for 2012
See Guidelines for Reproduced and Substitute Tax Forms

2012 Form WT-6 Booklet Scanline Calculation Formula

Month	Semi Monthly 1-15	Semi Monthly 16-EOM	Monthly	Quarterly
January	101121	201129	301127	403121
February	102129	202127	302125
March	103127	203125	303123
April	104125	204123	304121	406124
May	105122	205120	305128
June	106120	206128	306126
July	107128	207126	307124	409128
August	108126	208124	308122
September	109124	209122	309120
October	110122	210120	310128	412122
November	111120	211128	311126
December	112128	212126	312124
Spare	199992	299990	399998	499996

OCR Check Digit Calculation

Multiply each digit by a weight pattern of 2, 1, 2, 1, 2.
If the product is two digits, add the two digits together.
Add all digits together.
Take the sum and subtract from the next multiple of ten.
The result is the check digit.

Example: Filing Frequency 10812

1 X 2 = 2
0 X 2 = 0
8 X 2 = 16*
1 X 1 = 1
2 X 2 = 4
*Since the product of 8 X 2 is two digits, add the two digits : 1 + 6 = 7
2 + 0 + 7 + 1 + 4 = 14
20 - 14 = 6
6 is the check digit for the filing frequency 10812

Ink

Black ink

Form WT-6 size

8 1/2 inch width
3 2/3 inch height

Paper

White, highly opaque, with a flat finish.
Weight 24 pounds/500 sheets.
Smoothness between 65 and 200 Sheffield units on both sides when measured with a Sheffield Tester.

Data Requirements

Wisconsin Tax Account Number (WTN) 15-digit number with check digit.
Check digit - All Forms WT-6 must contain a check digit after the Wisconsin Tax Account Number (WTN) and in the OCR scan line at the bottom of the Form WT-6.
Calendar year the form covers
Federal employer identification number
Filing frequency
Period covered by form
Preparer's name typed, date signed, preparer's title, and preparer's telephone number
Amount of Wisconsin tax withheld
Taxpayer's legal name and complete address
Scanline

Form WT-6 Substitute Approval

The Department of Revenue requires approval of Forms WT-6 that are not issued by the department prior to use. Developers/payroll providers must submit 20 to 30 data-filled test forms clearly marked in red as TEST FORMS to the department for approval.

The test packet should include:

5 unique data filled forms for quarterly accounts
5 unique data filled forms for monthly accounts
5 unique data filled forms for semi monthly accounts for the 1st -15th of the month
5 unique data filled forms for semi monthly accounts for the 16th to the end of the month

Mail test forms to:

Tax Operations Bureau
Mail Stop 3-418
P.O. Box 8903
Madison, WI 53708-8903

Include an e-mail address with test packet.

Substitute forms developers will be notified via e-mail when testing is completed, generally within fifteen business days of receipt.

FOR FORMS APPROVAL/SPECIFICATIONS

WISCONSIN DEPARTMENT OF REVENUE
Division of Technology Services
Michael Sutter
Mail Stop 4-163
P.O. Box 8903
Madison, WI 53708-8903
E-Mail Additional Questions

FOR GENERAL WITHHOLDING INFORMATION

WISCONSIN DEPARTMENT OF REVENUE
Mail Stop 5-77
P.O. Box 8949
Madison, WI 53708-8949
Fax: (608) 267-1030
E-Mail Additional Questions

Last updated January 25, 2012