2008 Form WT-6 Coupon Specifications
OCR
All WT-6 coupons must be OCR encoded per ABA specifications. The scan line contains 18 characters including:
- Depository bank drawer number for withholding tax (3)
- Space (1)
- Taxpayer account number (6)
- Check digit (1) for WEIN
- Space (1)
- Filing frequency (1)
- 1 = Semi Monthly 1-15 of month
- 2 = Semi Monthly 16 - EOM
- 3 = Monthly
- 4 = Quarterly
- Period ending month (2)
- Period ending year (2)
- Check digit (1) for OCR scan line
Other OCR Requirements
- Use OCR “A” font.
- Place the OCR print (scan line) ½ inch from the bottom of the coupon. The last character in the scan line must be ½ inch from the right hand edge of the coupon.
- Use the scan line for 2006
- See Guidelines for Reproduced and Substitute Tax Forms
2008 WT-6 Coupon Booklet Scanline Calculation Formula
| Month | Semi Monthly 1-15 |
Semi Monthly 16-EOM |
Monthly | Quarterly |
|---|---|---|---|---|
| January | 101089 |
201087 |
301085 |
403089 |
| February | 102087 |
202085 |
302083 |
|
| March | 103085 |
203083 |
303081 |
|
| April | 104083 |
204081 |
304089 |
406082 |
| May | 105080 |
205088 |
305086 |
|
| June | 106088 |
206086 |
306084 |
|
| July | 107086 |
207084 |
307082 |
409086 |
| August | 108084 |
208082 |
308080 |
|
| September | 109082 |
209080 |
309088 |
|
| October | 110080 |
210088 |
310086 |
412080 |
| November | 111088 |
211086 |
311084 |
|
| December | 112086 |
212084 |
312082 |
|
| Spare | 199992 |
199992 |
399998 |
499996 |
OCR Check Digit Calculation
- Multiply each digit by a weight pattern of 2, 1, 2, 1, 2.
- If the product is two digits, add the two digits together.
- Now add all digits together .
- Take the sum and subtract from the next multiple of ten.
- The result is the check digit.
Example: Filing Frequency 30408
- 3 X 2 = 6
0 X 1 = 0
4 X 2 = 8
0 X 1 = 0
8 X 2 = 16 - Since the product of 7 X 2 is two digits, add the two digits : 1 + 6 = 7
- 6 + 0 + 8 + 0 + 7 = 21
- 30 - 21 = 9
- 9 is the check digit for for the Filing Frequency 30408.
- 3 X 2 = 6
Ink
- Black ink
Coupon size
- 6 inch width
- 3 2/3 inch length
Paper
- White, highly opaque and have a flat finish.
- Weight 24 pounds/500 sheets.
- Smoothness between 65 and 200 Sheffield units on both sides when measured with a Sheffield Tester.
Data Requirements
- Wisconsin employer identification number (WEIN) Six-digit number with check digit.
- Check digit - All WT-6 coupons must contain a check digit after the withholding employer identification number (WEIN) and in the OCR scan line at the bottom of the WT-6.
- Calendar year the coupon covers
- Federal employer identification number
- Filing frequency
- Period covered by report
- Due date
- Preparer's name typed, date signed, preparer's title, and preparer's telephone number
- Amount of Wisconsin tax withheld
- Taxpayer's legal name and complete address
- Scanline
WT-6 Substitute Form Approval
The Department of Revenue requires approval of WT-6 coupons that are not issued by the department prior to use. Substitute forms developers/payroll providers must submit 20 to 30 data filled test coupons that are clearly marked in red as TEST COUPONS to the department for approval.
The test packet should include:
- 5 unique data filled coupons for quarterly accounts
- 5 unique data filled coupons for monthly accounts
- 5 unique data filled coupons for semi monthly accounts for the 1st -15th of the month
- 5 unique data filled coupons for semi monthly accounts for the 16th to the end of the month
Mail test coupons to:
Stefanie Pauls
Processing Bureau 3-14
2135 Rimrock Rd.
P.O. Box 8908
Madison, WI 53708-8908
Please include e-mail address with test packet.
Substitute forms developers will be notified via e-mail by the department when testing is completed, generally within fifteen business days of receipt.
FOR FORMS APPROVAL/SPECIFICATIONS
WISCONSIN DEPARTMENT OF REVENUE
Processing Bureau 3-14
2135 Rimrock Rd.
P.O. Box 8908
Madison, WI 53708-8908
Telephone: (608) 267-3285
Fax: (608) 264-6884
E-mail: Stefanie Pauls
FOR GENERAL WITHHOLDING INFORMATION
WISCONSIN DEPARTMENT OF REVENUE
5-77 Mail Stop
P.O. Box 8949
Madison, WI 53708-8949
Phone: (608) 266-2776
Fax: (608) 267-1030
E-Mail Additional Questions
Last updated November 5, 2007