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Wisconsin Department of Revenue

 Form W-2, W2-G, WT-7, 1099-MISC and 1099-R File Transmission

  1. Do I mail the Form WT-7, or can I send it electronically?
  2. Do I need a personal identification number (PIN) or password to transfer my file?
  3. Is data transmitted over the Internet encrypted or otherwise protected?
  4. Is there any confirmation receipt sent after I upload a W-2 and 1099 report file?
  5. If I am filing Forms 1099 electronically with the Internal Revenue Service (IRS), must I also file a copy of these forms with the state of Wisconsin?
  6. Is there a way to enter or key individual W-2s through your website?
  1. Do I mail the Form WT-7, or can I send it electronically?

    The Department of Revenue (DOR) will allow for electronic transmission of WT-7 forms.

  2. Do I need a personal identification number (PIN) or password to transfer my file?

    No. A PIN, password, or pre-registration is not required.

  3. Is data transmitted over the Internet encrypted or otherwise protected?

    The file is posted via HTTPS to a web server and the data is protected with SSL 128bit encryption. This is the same standard used for Internet financial transactions.

  4. Is there any confirmation receipt sent after I upload a W-2 and 1099 report file?

    You will receive a notice back that the file transferred successfully ("OK Transfer Complete") along with a confirmation number and time stamp showing when the file was received. There is not an e-mail confirmation. Print a copy if this screen for your records. We will start moving files submitted into our database by mid-January. If we have any problems with your file, we will contact you at that time.

  5. If I am filing Forms 1099 electronically with the Internal Revenue Service (IRS), must I also file a copy of these forms with the state of Wisconsin?

    If you sign up with the IRS to participate in the combined federal/state filing program, you only have to file your Forms 1099 with the IRS. To sign up for this program, contact the IRS and have them provide a letter to you granting authorization to participate in the program. For more information, see IRS Publication 1220. You must provide the Wisconsin Department of Revenue with a copy of the IRS's letter to verify that you are participating in the combined federal/state filing program.

  6. Is there a way to enter or key individual W-2s through your website?

    We do accept the W-2 PDF files that are created at the Social Security Administration website. Small businesses can key in and file their W-2s at that website and submit the PDF file which is created there to us through our FTP site. See the instructions below.

    To file your W-2s electronically,

    1. Go to the SSA website at www.ssa.gov/employer/.
    2. Click on Business Services Online.
    3. Choose register or complete a phone registration.
    4. Get your PIN and password.
    5. Complete W-2s on the SSA website using the tutorials and instructions. Save the Portable Document Format (PDF) file on your PC.
    6. Then go to our W-2 online filing page and follow the instructions for transmitting that PDF file.
    7. Click on ready to transfer SSA PDF, select W2 PDF in the drop down box, browse and locate your file on your PC and click transfer.

    Note: We can accept only the PDF generated W-2s created at the Social Security Administration site. No other type of PDF generated W-2 is acceptable.

FOR MORE INFORMATION PLEASE CONTACT:

Wisconsin Department of Revenue
W-2 Coordinator
P.O. Box 8906
Madison, WI 53708-8906
Telephone: (608) 267-3327
E-Mail Additional Questions

Last updated January 10, 2008