Employers Annual Reconciliation File Transmission
Business Rules and Additional Detail Information for WT-7 XML
| Term | Definition |
|---|---|
| Electronic Postmark | Timestamp of when the file is created and/or transmitted. |
| DueDate | This is the due date of the Employers Annual Reconciliation. The regular due date is January 31. The due date with an extension is February 28. |
| SoftwareID | Element is optional, a number to uniquely identify a product of a software vendor. |
| ReturnType | “StateAnnual”. |
| FilingAction | “Original”, “Amended” or “Supplemental”. |
| TypeTin | “FEIN” or “SSN” - This indicates whether the number that follows in TINTypeVaue is an FEIN or SSN. |
| TINTypeValue | FEIN or Social Security Number of Employer submitting the Reconciliation. |
| TypeStateEIN | “WithholdingAccountNo”. |
| StateEINValue | Wisconsin Employers Withholding Number (Format = 999999-9). |
| FIPSCode | The code for Wisconsin is “55”. |
| Business Name | Name of Employer submitting the Reconciliation. |
| Preparer Name | Name of the person preparing the reconciliation return. |
| Preparer SSN | Social Security Number of the person preparing the reconciliation return. |
| Preparer Phone | Phone number (including area code, no dashes) of the person preparing the reconciliation return. |
| Preparer Email | Email address of the person preparing the reconciliation return. |
| ReturnSigner Name | Name of the person signing the reconciliation return. |
| ReturnSigner Title | Title of the person signing the reconciliation return. |
| ReturnSigner Phone | Phone Number (including area code, no dashes) of the person signing the reconciliation return. |
| ReturnSigner EmailAddress | Email address of the person signing the reconciliation return. |
| ReturnSigner Signature | 10 digit self identified PIN. |
| DateSigned | Date the ReturnSigner Signature was inserted into the file. |
| Contact Title | Title of the contact for the reconciliation return. |
| Contact FullName | Name of contact for the reconciliation return. |
| Contact Phone | Phone number (including area code, no dashes) of contact of contact for the reconciliation return. |
| Contact Fax | Fax number (including area code, no dashes) of contact for the reconciliation return. |
| Contact EmailAddress | Email address of contact for the reconciliation return. |
| AckAddress | The e-mail address where the acknowledgement will be sent. |
| Tax Year | The Calendar Year covered by the reconciliation return. |
| FinalReturnElect | Mark this checkbox with “X” if this the final reconciliation return and the account should be closed. |
| SubmitW2 | Use this field to indicate how the W2’s will be submitted. “1”=Paper, “2”=Magnetic Media, “3” = Via Internet. |
| NumberOfRecords | WT7, Line 1 - Enter the number of employee Wage and Tax Statements (W-2, 1099R, W-2G) prepared for the calendar year covered by the reconciliation. |
| TotalWagesYear | The total wages for the year. |
| TotalIncomeTaxWithheld | WT7, Line 2 – Total Wisconsin tax withheld as shown on W-2’s, 1099R’s & W-2G’s). |
| WHBalanceDue | WT7, Line 6 – This is the TAX AMOUNT DUE. |
| AmountOfOverpayment | WT7, Line 7 – The amount OVERPAID. |
| RefundElect | Mark this checkbox with “X” if there is an overpayment, this amount will be refunded. |
| LiabilityPeriodAmount | WT7, Line 5 – Total withholding reported on Deposit Reports (Form WT-6 or EFT). |
| LiabilityPeriodAmount Attribute Period | Always “1”. |
| AmountWithheld1stQuarter | WT7, Line 3A - Wisconsin tax withheld according to payroll records for quarter ended March 31 (Months of Jan, Feb, Mar). |
| AmountWithheld2ndQuarter | WT7, Line 3B - Wisconsin tax withheld according to payroll records for quarter ended June 30 (Months of Apr, May, Jun). |
| AmountWithheld3rdQuarter | WT7, Line 3C - Wisconsin tax withheld according to payroll records for quarter ended September 30 (Months of Jul, Aug, Sep). |
| AmountWithheld4thQuarter | WT7, Line 3D - Wisconsin tax withheld according to payroll records for quarter ended December 31 (Months of Oct, Nov, Dec). |
| PaymentMethodType | “DBT” indicates ACH Debit. |
| RoutingTransitNumber | This is the number that identifies the Employers bank where the funds are to be withdrawn from. |
| BankName | This is the name of the Employers bank where the funds are to be withdrawn from. |
| BankAccountNumber | This is the number of the Employers bank account the funds are to be withdrawn from. |
| AccountType | Indicates the type of bank account, “1” = Checking/Draft, “2” = Savings. |
| AccountHolderType | Indicates the type holder of the bank account, “1”=Business, “2”=Personal. |
| AccountHolderName | This is the name of the holder of the bank account the funds are to come from. |
| PaymentAmountTotal | This is the total amount of the payment you are making. |
| RequestedSettlementDate | This is the date you are requesting the funds are withdrawn from your account and deposited into the states account. |
Last updated December 7, 2006