Form W-2, 1099-R, 1099-MISC, 3K-1 and W2-G Data File Transmission

This is the electronic file transmission site for employers transmitting wage statements (Forms W-2) information returns (Forms W-2G, 1099-MISC, and 1099-R) and Forms K-1 or 3K-1 electronically to the Wisconsin Department of Revenue (DOR). Choose your filing/transfer option below. For additional information see our FAQs or publications 509 and 117.

PDF Form W-2 Created at
Social Security Administration Web Site		 EFW2 Formatted (Text) W-2 Files,
IRS Formatted 1099-R, 1099-MISC and W-2G Files
K-1 or 3K-1 PDF Files

We only accept W-2 PDF files that are created at the Social Security Administration (SSA) web site. From the SSA web site small employers or organizations key in their W-2 information, up to 20 W-2s per session. Multiple sessions can be used for more than 20 W-2s.

To file your W-2 forms electronically, follow the steps below.

  1. Go to the SSA web site at www.ssa.gov/employer/.
  2. Click on Business Services Online.
  3. New users choose Register or Complete a Phone Registration for a PIN and password.
  4. Log in to the SSA web site and follow each step.
  5. Save the PDF file on your computer.
  6. Return to this site and follow the transfer instructions below.
Currently we do not accept electronic W-2c's in this format. Mail these to Wisconsin Department of revenue, P.O. Box 8920, Madison, WI 53708-8920.

Use the transfer button below for the following file types:

  • SSA EFW2 W-2 files and IRS formatted 1099-R, 1099-M and W2-G files. Specifications for submission are outlined in Wisconsin Pub CO-001.
  • Corrected or amended W-2s in an EFW2 file. When sending the modified W-2 file, put a "1" in byte 29 of the "RA" record (the first record in the file).
  • Prior year (2007 - 2010) or early year (2012) W-2 files. Use SSA/IRS specifications for 2011. Select "W-2 Data Noncurrent Filing Year" to transmit.
  • K-1 or 3K-1 PDF files. If you have multiple files you may submit them in a zip file. Do not submit encrypted zip files. Click on this link for instructions.
Social Security Administration PDF EFW2, 1099, K-1,3K-1, W-2G

Ready to Transfer SSA PDF

Transfer Instructions:

  1. Locate your SSA generated PDF file on your PC or network.
  2. Click the Ready To Transfer link above.
  3. Make sure "Is this a test file" is checked "No."
  4. On the "Select the File" line, click on the Browse button to locate the W-2 PDF file on your PC or Network.
  5. Click Transfer to submit your file.
A 13 digit confirmation number will be issued when the file has been accepted. If you receive an error message, the file has not been accepted. You must correct the errors and resubmit the file.

Note: We can only accept PDF files created at the SSA web site.
Do not send other document formats or other types of PDFs.

Ready to Transfer EFW2

Transfer Instructions:

  1. Locate your Form W-2, 1099, K-1, 3K-1 or W-2G file on your PC or network.
  2. Click the Ready To Transfer link above.
  3. Select the appropriate option from the drop down box.
  4. Make sure "Is this a test file" is checked "No."
  5. On the "Select the File" line, click on the Browse button to locate the file on your PC or network.
  6. Click Transfer to submit your file.
Note: Only files up to 50MB can be accepted. Files larger than 50MB should be zipped or divided into two or more files.

A 13 digit confirmation number will be issued when the file has been accepted. If you receive an error message, the file has not been accepted. You must correct the errors and resubmit the file.

Having problems transmitting your file? See pages 9 and 13 of Pub CO-001. If you continue to have problems, see the contact information at the bottom of this page.

FOR MORE INFORMATION PLEASE CONTACT:

W-2 Coordinator
Wisconsin Department of Revenue
P.O. Box 8906
Madison, WI 53708-8906
Telephone: (608) 266-2776
E-Mail Additional Questions

Last updated December 7, 2011