Electronic Funds Transfer Payment Instructions
for Financial Institutions for TXP

ACH Credit Instructions

Financial institutions should use the following ACH format for credit payments.

  1. The ACH Credit must include the tax payment (TXP) banking convention within the addendum record of a NACHA CCD+ transaction. The TXP conventions must be followed exactly for proper posting of payment. Other addenda banking conventions should not be used.
  2. NACHA records for CCD+ entries must appear in the following sequence:
    • File Header Record ("1" Record)
    • Company/Batch Header Record ("5" Record)
    • Entry Detail Record ("6" Record)
    • Addenda Record (Carries an 80 character free form field, field 3) ("7" Record)
    • Company/Batch Control Record ("8" Record)
    • File Control Record ("9" Record)
  3. To create an ACH file, the Entry Detail Record ("6" Record) must be set up for the ACH Credit transaction file to include:
    • The State's depository bank's ABA (American Bank Association) Routing Transit Number (RTN) in the Receiving Bank Number and Check Digit positions (fields 3 and 4)

      US Bank - Milwaukee's ABA Routing Transit Number (RTN) is 075000022
    • For a list of the State's bank account numbers to send your payment to: See tax type information table (Table 5A) for the specific tax type you are paying. The bank account number must include any suffix indicated in that table.
  4. A pre-notification transaction (a "zero-dollar" transaction) may be initiated at least 10 business days prior to the first transmission of an actual remittance transfer. These transactions are not acknowledged by US Bank unless a problem occurs.

The following sections contain information on how to use the TXP Conventions within the Payment Related Information Field (field 3) of the NACHA Addenda Record ("7" Record). For more specific information on NACHA formats, specifications and definitions, refer to the NACHA Operating Rules. Contact NACHA (703-561-1100) if you need further information.

 

Sample Addenda Records:

(The format is shown in "TXP Conventions for the Addenda Record for ACH Credits" with the definitions, tax types, and filing requirement details in the following tables.)

Estimated Tax - Corporation: TXP*391234567*02100*131231*T*2000000*****ABCCOM\
This represents an addenda record for ABC Company with a FEIN of 39-1234567, paying $20,000.00 for corporate estimated taxes (02100) for the tax year ending December 31, 2013. Do not reference the quarterly period for which you are paying.
Estimated Tax - Trust: TXP*555001234*01211*131231*T*25000*****BUGSBU\
TXP*888005678*01211*131231*T*10000*****MINNIM\
TXP*444002468*01211*131231*T*200000*****BULLWI\
This represents a (CTX - multiple addenda record) payment of $2350.00 from Acme Trust Accounting for submitting Trust estimated payments (01211) for three clients, Bugs Bunny Family Trust (FEIN 55-5001234) $250.00, Minni Mouse Family Trust (FEIN 88-8005678) $100.00, and Bullwinkle Trust (FEIN 44-4002468) $2,000.00, for the tax year ending December 31, 2013. Do not reference the quarterly period for which you are paying.
Motor Vehicle Fuel Tax & Petroleum Inspection Fee: TXP*397654321*05100*130331*T*569156*****FUELCO\
This represents an addenda record for Fuel Company with a FEIN of 39-7654321, paying $5,691.56 for motor vehicle fuel tax and petroleum inspection fee (05100) for the reporting month ending March 31, 2013. Do not reference the payment due date.
Sales Tax: TXP*456000012345602*04100*140131*T*249300*****XYZCOR\
This represents an addenda record for XYZ Corporation with a Wisconsin Tax Number (WTN) of 456-0000123456-02, paying $2,493.00 for sales taxes (04100) to be filed for the tax liability period ending January 31, 2014. Do not reference the payment due date.
Wage Attachment Payment (see TPP instructions, preferred method)

TXP*123456789*15030*130425*T*25000*****SMITHJ\
TXP*555443321*15030*130425*T*10000*****ANDERS\
TXP*876554421*15030*130425*T*200000*****MARTIN\

This represents an addenda record for ABC Corporation for submitting wage attachment payments for the delinquent taxes (15030) of John Smith (SSN 123-45-6789) $250.00, Andy Anderson (SSN 555-44-3321) $100.00, and Chuck Martinez (SSN 876-55-4421) $2,000.00, for the pay period ending April 25, 2013.
Withholding Tax: TXP*036123456789102*01100*140115*T*249300*****PAYROL\
This represents an addenda record for Payroll Company with a Wisconsin Tax Number (WTN) of 036-1234567891-02, paying $2,493.00 for withholding taxes (01100) to be filed semi-monthly for the tax liability period ending January 15, 2014. Please, do not reference the payment due date, or the payroll issue date. Only use the 15th, or the last day of the month.

TABLE 1 -- TXP Conventions for the Addenda Record for ACH Credits

Field # Field Name
(Data Elements
& Separators)
Field
Require-
ments
Data
Element
Type
Min/Max
Use
Contents
  Segment Identifier       TXP
  Separator       *
TXP01 Taxpayer Identification M AN 1/15 XXXXXXXXX
  Separator       *
TXP02 Tax Type Code M ID 5/5 XXXXX
  Separator       *
TXP03 Tax Period End Date M DT 6/6 YYMMDD
  Separator       *
TXP04 Amount Type M ID 1/1 T
  Separator       *
TXP05 Amount M N2 3/10 $$$$$$$$¢¢
  Separator       *
TXP06 Amount Type O ID 1/1 Not Used
  Separator       *
TXP07 Amount C N2 3/10 Not Used
  Separator       *
TXP08 Amount Type O ID 1/1 Not Used
  Separator       *
TXP09 Amount C N2 3/10 Not Used
  Separator       *
TXP10 Taxpayer Verification O AN 1/6 XXXXXX
  Terminator       \

TABLE 2 -- Definitions of TXP Conventions - Data Elements and Separators

Segment Identifier Identifies the transfer as a tax payment. It must always be coded as TXP.
Taxpayer Identification Number This is a number which identifies your company to WDOR. This number may be different for each tax type, and varies in length. See Table 5B.
Tax Type Code This field is always 5 characters in length. WDOR follows the FTA standardized tax type codes for the first 3 characters. The final two characters are department assigned. See Table 5A.
Tax Period End Date This date should be reported as the last day of the period or the income year for which the tax is being paid. It is not the due date. See Table 5B.
Amount Type Indicates the type of payment. T = Tax
Amount This is the total amount paid, except for withholding tax it is the amount withheld for the period involved. This is a variable length field (right justify). This field must always include cents and have a minimum of 3 digits.
Separator The separator is used to separate fields within a segment. The character to be used is the asterisk.
Taxpayer Verification The first six letters of your company name.
Terminator The segment terminator identifies the end of the free form portion of the addenda record and must always be a back slash.

TABLE 3 -- Definitions of TXP Conventions - Field Requirements

M - Mandatory This field must appear in the TXP convention.
C - Conditional The presence of this field is dependent on the value or presence of other fields in the convention.
O - Optional The appearance of this field is the option of the sending party.

TABLE 4 -- Definitions of TXP Conventions - Data Element Types

AN (Alpha-Numeric) A sequence of letters, digits, spaces, and/or special characters. The contents shall be left-justified. Trailing spaces should be suppressed.
DT (Date) Format for the Date Type is YYMMDD. YY is the last two digits of the year (00-99), MM is the numeric value of the month (01-12), and DD is the numeric value of the day (01-31).
ID (Identifier) An identifier shall always contain a value from a predefined list of values (T = Tax).
N2 (Numeric) N indicates numeric and 2 indicates the decimal places to the right of a fixed, implied decimal point. The decimal point is not transmitted. It is intended that this number will always be positive for the TXP application. In the TXP convention the amount fields are defined as N2 type data elements. Thus, $1200.00 would appear as *120000*. The minimum number of digits for this data element is 3, so $0.01 would appear as *001*.

TABLE 5A -- Tax Type Information Table

Tax Types Tax Type Code ABA/RTN DOR Bank Account
Ambulatory Surgical Center Fee 16000 075000022 12165303216000
Business Tax Registration 10300 075000022 12165303210300
Corporation - Payment on Return 02200 075000022 12165303202200
Delinquent Collections 15200 075000022 12165303215200
Dry Cleaning 04850 075000022 12165303204850
Estimated Tax - Corporation (including corporation extension payments) 02100 075000022 12165303202100
Estimated Tax - Estates 01212 075000022 12165303201212
Estimated Tax - Individual (including individual extension payments) 01213 075000022 12165303201213
Estimated Tax - Partnership/S-Corp Economic Development Surcharge 12010 075000022 12165303212010
Estimated Tax - Pass Through Withholding 20300 075000022 12165303220300
Estimated Tax - Trusts 01211 075000022 12165303201211
Excise Tax - Beer 06300 075000022 12165303206300
Excise Tax - Cigarette 07200 075000022 12165303207200
Excise Tax - Liquor & Wine 06100 075000022 12165303206100
Excise Tax - Tobacco Products 07300 075000022 12165303207300
Expo Tax - Returns 04840 075000022 12165303204840
Fuel Tax - Alternate 05500 075000022 12165303205500
Fuel Tax - Blender 05800 075000022 12165303205100
Fuel Tax - Carrier 05700 075000022 12165303205100
Fuel Tax - Floor Tax 05300 075000022 12165303205300
Fuel Tax - General Aviation 05400 075000022 12165303205400
Fuel Tax - Motor Vehicle & Petroleum Inspection Fees 05100 075000022 12165303205100
Fuel Tax - Terminal 05600 075000022 12165303205100
Individual - Payment on Return (Not for Estimated Tax- for Estimated Tax Payments, see above) 01313 075000022 12165303201313
Pass-Through Withholding (Not for Estimated Tax- for Estimated Tax Payments, see above) 20100 075000022 12165303220100
Police and Fire Protection 04900 075000022 12165303204900
Premier Resort - All Districts 04810 075000022 12165303204100
Real Estate Transfer 11020 075000022 12165303211020
Sales & Use Tax 04100 075000022 12165303204100
Sales - Computer Bills 04140 075000022 12165303204140
Utility & Special Tax - Airline Tax 15090 075000022 12165303215090
Utility & Special Tax - Assoc of Municipal Electric Fee 15060 075000022 12165303215060
Utility & Special Tax - Car Line Tax 15080 075000022 12165303215080
Utility & Special Tax - Conservation & Regulation Tax 15085 075000022 12165303215085
Utility & Special Tax - Electric Coop License Fee 15075 075000022 12165303215075
Utility & Special Tax - Municipal LHP License Fee 15050 075000022 12165303215050
Utility & Special Tax - Pipeline Tax 15070 075000022 12165303215070
Utility & Special Tax - Private LHP License Fee 15055 075000022 12165303215055
Utility & Special Tax - Railroad Tax 15095 075000022 12165303215095
Utility & Special Tax - Telecommunications Fee 15065 075000022 12165303215065
Wage Attachment Payment (Please see TPP instructions, preferred method) 15030 075000022 12165303215030
Withholding Tax -- (Form WT-6)(not Pass-Through -- see above) 01100 075000022 121634552
Withholding Tax - Annual Return Payment (Form WT-7) 01109 075000022 121634552
Withholding Tax - Bill Payments 01140 075000022 121634552

Table 5B -- Tax Period and Filing Requirements

Tax Types Tax Period
End Date
Taxpayer
ID Number
Other Info.
  • Estimated Taxes
  • Payments on income tax returns for Individuals and Corporations
  • Payments on billings for Corporations
The last day of the calendar or fiscal filing year.

Example: December 31, 2013 would be 131231

9 digit FEIN or 15 digit Wisconsin Tax Number (WTN) - format without dashes Do not mail estimated tax vouchers to WDOR.

Continue to file tax returns as usual.

Corporation and individual extension payments can be made by EFT with this format. Use the same tax type code as the quarterly estimate and enter appropriate tax year.

No EFT is required, if no tax is due.

Dry Cleaning The 25th day of the month following the end of the quarter.

Example: April 25, 2014 would be 140425

15 digit Wisconsin Tax Number (WTN) - format without dashes Continue to file tax returns as usual.

No EFT is required, if no tax is due.

Excise Taxes The last day of the reporting period (month).

Example: October 31, 2013 would be 131031

15 digit Wisconsin Tax Number (WTN) - format without dashes Continue to file tax returns as usual.

No EFT is required, if no tax is due.

Fuel Taxes The last day of the reporting period (month).

Example: April 30, 2013 would be 130430

9 digit FEIN or 15 digit Wisconsin Tax Number (WTN) - format without dashes Continue to file tax returns as usual.

No EFT is required, if no tax is due.

Pass-Through Withholding Tax The last day of the calendar year or fiscal filing year.

Example: June 30, 2013 would be 130630

9 digit FEIN or 15 digit Wisconsin Tax Number (WTN) - format without dashes File form PW-1 electronically.

No EFT is required, if no tax is due.

Premier Resort The last day of the reporting period, which is the last day of the month following the end of the quarter (or year, for annual filers).

Example: April 30, 2013 would be 130430

15 digit Wisconsin Tax Number (WTN) - format without dashes Continue to file tax returns as usual.

No EFT is required, if no tax is due.

Real Estate Transfer The last day of the month.

Example: July 31, 2013 would be 130731

9 digit FEIN number - format without dashes Fax a copy of Real Estate Transmittal (Form P-520) to (608) 264-6887.

No EFT is required, if no tax is due.

Sales Taxes The last day of the reporting period.

Example: April 30, 2013 would be 130430

15 digit Wisconsin Tax Number (WTN) - format without dashes Continue to file tax returns as usual.

No EFT is required, if no tax is due.

Utility and Special Taxes The payment due date.

Example: May 10, 2013 would be 130510 and November 10, 2013 would be 131110.

9 digit FEIN number - format without dashes Fax copy of billing notice to (608) 264-6887.

No EFT is required, if no tax is due.

Wage Attachment Payment (see TPP method, preferred) End of last pay period included in payment.

Format: yymmdd

9 digit Social Security number - format without dashes. The employer will need to contact the Department of Revenue if the employee is laid-off, quits or is terminated. Contact the department at PO Box 8960, Madison, WI 53708, (608) 264-9956.

No EFT is required, if no tax is due.

Withholding Tax (Form WT-6)

(not Pass-Through Withholding -- see above)

The last day of the reporting period.

Example: March 15, 2013 would be 130315

15 digit Wisconsin Tax Number (WTN) - format without dashes

Example: 036123456789102

Do not send WT-6 forms to WDOR.

A zero dollar EFT payment is required when there is no tax liability for the reporting period.

Withholding Tax Annual Return Payment (Form WT-7) Use the last day of the calendar year.

Example: December 31, 2013 would be 131231

15 digit Wisconsin Tax Number (WTN) - format without dashes The WT-7 annual report must be filed.

WT-7 and payment can be filed online or mailed

Withholding Tax Billing Notice Payments Use the billing notice period end date indicated on the notice.

Format: yymmdd.

15 digit Wisconsin Tax Number (WTN) - format without dashes Do not mail billing notice to Wisconsin Department of Revenue.

FOR MORE INFORMATION PLEASE CONTACT:

WISCONSIN DEPARTMENT OF REVENUE
Customer Service Bureau
PO Box 8949, Mail Stop 5-77
Madison, WI 53708-8949
Phone: (608) 266-2776
Fax: (608) 267-1030
Email additional questions to DORBusinessTax@revenue.wi.gov

December 17, 2014